Time Card Calculator

How this time card calculator works

Enter the time you clocked in and out for each day of the week, plus any unpaid break such as lunch. For each day the time card calculator subtracts the start time from the end time and then takes off the break:

Hours worked = (end time − start time) − unpaid break

A shift from 9:00 AM to 5:30 PM with a 30-minute lunch is 8 hours. If the end time is earlier than the start, the shift is treated as ending the next day, so 10:00 PM to 6:00 AM is 8 hours. The daily totals add up to your weekly work hours, shown both as hours and minutes and as decimal hours for payroll. You can rename each day, for example to a date.

Rounding clocked time

Many time clock and timesheet systems round to the nearest 5, 10 or 15 minutes. Choose a rounding option to do the same. Time is rounded to the nearest step, so with 15-minute rounding 9 hours 25 minutes becomes 9 hours 30 minutes. An exact halfway value rounds up: with 10-minute rounding, 8 hours 5 minutes becomes 8 hours 10 minutes.

When pay is worked out day by day, each day is rounded on its own. With a weekly overtime rule or with pay turned off, only the weekly total is rounded.

Pay and overtime options

Turn on pay to multiply your hours by an hourly rate. Five overtime options cover the common pay policies:

• Overtime after weekly hours: hours up to the limit (40 by default) are paid at the base rate and the rest at the overtime rate.
• Overtime after daily hours: the same split is applied to each day separately, 8 hours by default.
• No overtime rate: every hour is paid at the base rate.
• Cap paid hours per day or per week: hours past the limit are not paid.

Total pay = regular hours × rate + overtime hours × rate × overtime multiplier

For example, 47 hours 40 minutes at $25 an hour with overtime after 40 weekly hours at 1.5× is 40 × $25 = $1,000.00 plus 7.67 × $25 × 1.5 = $287.50, for $1,287.50.

Frequently asked questions

How do I calculate a time card with a lunch break?

Enter the full span from clock-in to clock-out and put the unpaid lunch in the break field in minutes. Paid breaks should be left out so they stay in your hours.

How do I convert minutes to decimal hours?

Divide the minutes by 60. Seven hours 45 minutes is 7.75 hours, not 7.45.

When is overtime owed?

Under the federal Fair Labor Standards Act, covered non-exempt employees are owed at least 1.5 times their regular rate for hours over 40 in a workweek. Some states add daily rules; California, for example, also requires overtime after 8 hours in a workday.

Is rounding time legal?

Federal rules accept rounding to the nearest 5 minutes, tenth of an hour or quarter hour as long as it does not, over time, fail to pay employees for all the time they actually worked.

Limitations

This calculator estimates gross pay for one week at a single hourly rate. It does not apply taxes, double-time, shift differentials, holiday pay or state-specific rules, and it is not legal or payroll advice.